How do I show a deposit already paid on the invoice?

Add it as a negative line item or a clearly labeled deduction against the total, so the final amount due reflects only the remaining balance.

Should editing be billed separately from the shoot?

It's common practice — separating shoot time from editing/post-production makes it clear what each part of the price covers, especially if editing is billed per image or per hour.

Do I need to include licensing terms on the invoice?

For commercial work it's good practice to note usage rights (e.g., personal use only, or commercial license for X months) either on the invoice or in an attached agreement, so both parties have a record.

What tax applies to photography services and prints?

Standard GST/HST rules apply based on your province and registration status — physical prints and digital services are typically both taxable, but confirm specifics for your situation with CRA.

Free Photography & Videography Invoice Template

Cover the shoot, the edit, and the prints or licensing in one clear invoice — with room for a deposit against the final balance.

Photography and videography invoices often need to account for several distinct pieces: the shoot itself, post-production editing (sometimes billed per image or per hour), and any physical deliverables like prints or albums. Licensing terms for how images can be used also frequently belong on the invoice or a linked agreement.

What to include on a photography invoice

Shoot date, location, and coverage hours
Editing package (number of images, turnaround time)
Print or product add-ons, itemized separately from the shoot fee
Deposit already paid, shown as a credit against the total
Licensing or usage terms, if relevant (personal use vs. commercial use)

Deposits and final balances

Many photographers require a deposit (often 50%) to confirm a booking, with the balance due on or after delivery. Show the deposit as a line item credit on the final invoice so the client sees the full project value and what remains owing, rather than being surprised by a number that doesn't match their memory of the quote.

Start from the Photography / Videography template — shoot, editing, and prints pre-structured.

Create a Free Photography Invoice →

Frequently asked questions

How do I show a deposit already paid on the invoice?: Add it as a negative line item or a clearly labeled deduction against the total, so the final amount due reflects only the remaining balance.
Should editing be billed separately from the shoot?: It's common practice — separating shoot time from editing/post-production makes it clear what each part of the price covers, especially if editing is billed per image or per hour.
Do I need to include licensing terms on the invoice?: For commercial work it's good practice to note usage rights (e.g., personal use only, or commercial license for X months) either on the invoice or in an attached agreement, so both parties have a record.
What tax applies to photography services and prints?: Standard GST/HST rules apply based on your province and registration status — physical prints and digital services are typically both taxable, but confirm specifics for your situation with CRA.